Full Job Description

This is a great opportunity for an ambitious and enthusiastic individual to join our small HR team whilst doing a HR Support Apprenticeship with Abingdon and Witney College. This is a busy position that covers a broad range of core administrative tasks as well as being involved in the more fun elements such as gifts, parties, social events and supporting Wellbeing events and initiatives. You will provide a professional and personable first point of contact for all enquiries, both over the phone and in person. The role involves supporting the HR function through administration tasks relating to the full employee lifecycle, and is a great opportunity for somebody looking to begin their career in HR and administration with plenty of learning opportunities.

Duties include:

1. Reception
– answering the entry phone and ensuring relevant paperwork is completed
– answering the main telephone line
– meeting visitors, coordinating refreshments

2. HR Administrative support
– Letters, emails, mail-merges and telephone calls to employees, candidates, suppliers
– Organising interviews and candidate communications
– Assisting with onboarding of new employees
– Maintaining the Time & Attendance system and providing reports for Payroll
– Updating and maintaining accurate HR data records
– Answering general queries on company processes and procedures
– Supporting the HR function of Vessco Engineering, our subsidiary in Bridgend, Wales.

3. Office administration
– management of meeting rooms (bookings and housekeeping)
– overseeing incoming and outgoing mail
– upkeep of office space, ensuring a high presentation at all times
– updating company notice boards

4. Office supplies & stock control
– ordering and overseeing distribution of stationery
– ordering workwear and managing the uniform cupboard
– maintaining kitchen supplies of milk, tea, coffee and sugar,

5. Event management
– assisting in organisation of social events eg summer gathering, Christmas party, occasional food trucks or other employee reward initiatives.
– managing and distributing Christmas and birthday gifts, Company Christmas cards
– organising and communicating regarding upcoming Company Update Meetings

6. Assistance to the Managing Director
– travel coordination including flights, hotels, taxis and itineraries
– point of contact for queries on MD’s diary
– company car maintenance (booking of services, tyre replacement etc)
– general administrative support

Skills / Qualifications:

· Proficient user of Microsoft Office (Word, Excel and Outlook)

· Excellent written communication skills

· Previous experience in an office environment

· Demonstratable administration experience, whether through work experience or a previous role

Personal Characteristics:

  • Confident team player
  • Excellent communicator, both written and verbal
  • Proactive and enthusiastic
  • Organised
  • High attention to detail

BENEFITS

We offer a fantastic benefits package including:

  • Flexible working (core hours are 10am to 3pm Monday to Thursday, and 9am to 12pm Friday) – 12pm finish on a Friday!
  • Private healthcare
  • Generous pension scheme
  • Life assurance
  • 25 days annual leave + bank holidays

To apply, please submit your CV and a cover letter.

Job Types: Full-time, Permanent

Benefits:

  • Company events
  • Company pension
  • Cycle to work scheme
  • Free parking
  • Life insurance
  • On-site parking
  • Private medical insurance
  • Sick pay
  • Wellness programme

Schedule:

  • Holidays
  • Monday to Friday
  • Overtime

Supplemental pay types:

  • Bonus scheme

Work Location: One location